Workflow StatusLive
94%automated↑ +12% this month
What We Do
Books kept clean.
Admin put on autopilot.
Built for owners who are running lean and want to keep it that way.
Also Available
Products for the
self-sufficient.
Prefer to own your infrastructure? We ship configured hardware with full onboarding included.
Looking for ongoing bookkeeping or automation services? →
How It Works
Straightforward.
No surprises.
Every engagement follows the same clear sequence. You'll know exactly what's happening and why.
01
Discovery
30-minute call. We look at your current tools, your books, and where time is going. You leave with a clear picture of what's worth fixing first.
02
Proposal
Written scope with what we'll handle, what it costs, and what you can expect. No vague retainers.
03
Build & Onboard
We set up your books, connect your tools, and build the automations. You review before anything goes live.
04
Monthly Engagement
Ongoing books and automation support. You get reporting on autopilot and a contact who answers.
Why This Works
The combination
matters.
One person reads the books and builds the systems.
Most automation consultants don't know a P&L from a balance sheet. Most bookkeepers don't build workflows. When it's the same person doing both, you get automations that are financially grounded — not just technically impressive.
Built for owners running lean.
If you have a 50-person ops team, you don't need us. If you're a solo operator or small team doing too much manually, that's exactly what this is for.
You own everything.
No proprietary platforms. No lock-in. The Xero org, the workflows, the credentials — they're yours. If you leave, you take your systems with you.
How It's Priced
Structured.
No surprises.
Implementation
Custom-quoted. Setup work — books cleanup, workflow design, automation builds, systems integration — is scoped per engagement before any work begins.
Infrastructure
Pre-configured hardware such as an OpenClaw hosting machine is billed per quote.API/LLM usage, SaaS tools, and any hosting tied to your setup is paid directly and we work with you to find the most cost effective solutions. Cost effective solutions can include a combination of low-cost and free LLMs accessed through OpenGateway or Ollama, or self-hosted model(s) hosted on our hardware for a monthly fee or on your own hardware which we procure and setup for you (by quote). A self-hosting model is especially attractive to reduce recurring costs and to ensure privacy and security.
Managed Support
$605/month for small organizations (1–3 owners and employees), provided that you use Xero as your accounting software. Covers maintaining the books, improving existing workflows, implementing new automations as faster-moving technology warrants, and general troubleshooting. Includes a monthly call to review your numbers and discuss how to use them to run your business. Larger organizations, please request a quote.
Additional Workflows
$250–$500/month per automated workflow added beyond the base engagement, capped at $1,000/month total regardless of how many workflows are added in a given month. A workflow is a live automated process: inbox triage, reconciliation prep, client onboarding, reporting runs, or anything else worth automating in your business.
Bookkeeping Bundle
Bookkeeping clients get the base managed support layer included or credited, depending on volume. The higher your bookkeeping engagement, the more automation support is effectively bundled in. Terms set per client.
Final scoping happens on the discovery call. The call is free.
Book a Call →From the Blog
What we’re thinking about.
All posts →
Start with a call.
30 minutes. We’ll look at your books, your workflows, and your biggest time drains. You’ll leave knowing what we’d do, in what order, and roughly what it costs. No pitch deck. No follow-up sequence.
Get in Touch
Let's talk
about your work.
Emaildoug@elliottbaydata.org
LocationSeattle, WA
Also offeringBookkeeping via ElliottBayAccounting.com